Senior Officer Project Delivery Management
Our client is recruiting for a Senior Officer Project Delivery Management, reporting to the Senior Manager: Pogramme Delivery Management, the successful incumbent is accountable to provide both technical and administrative support service to the overall Programme Delivery Management department by coordinating project activities, maintaining project documentation and monitoring project schedules to ensure that project tasks are completed on time and within the budget.
DUTIES & RESPONSIBILITIES
Project Coordination and Compliance
- Ensure that the project is conducted accurately aligned to the project defined standards and guidelines.
- Participate in the assessment of risk and challenges to the success of the project.
- Proactively carry out project support functions.
- Establish responsible deadlines and personal work plans and ensuring effective time management.
- Ensure project handover is done as per agreement.
Project Administrative Support
- Administer the planning and scheduling of project activities.
- Monitor and track project schedule activities and timelines.
- Track and ensure that all items sourced are received within the stipulated project schedule.
- Ensure proper record keeping for all projects artefacts on the project management or content management platform.
- Produce, maintain and update project documentation according to project standards.
Project Financial Management
- Coordinate project management budgets and expenses.
- Coordinate the preparation of expense and variance reports to track spending against budget.
- Facilitate and follow up on the procurement processes to ensure that all required project related items are received as per the project schedule.
- Ensure that all items sourced are received within the stipulated project schedule.
- Ensure that items received are in good quality and the right quantity.
Reporting
- Compile reports for the Programme Management committee and other relevant committees.
- Prepare ad-hoc reports in case of crisis/ issues that require attention of stakeholders.
- Contribute to the preparation and submission of Regulation reports.
- Participate in the development of functional reporting systems, for management, project or performance reporting.
- Report regularly and periodically perform necessary submissions as and when required to provide progress updates and/or inform management decisions.
Stakeholder Management
- Liaise with internal and external stakeholders to ensure effective project execution to completion.
- Resolve queries and attend to requests for information promptly.
- Contribute to and maintain positive relationships with vendors, service providers, and team members.
QUALIFICATIONS AND EXPERIENCE
- Bachelor’s Degree/ Advanced Diploma in Project Management or related qualification.
- Certification in project management methodology (Prince2/ PMBOK/ Agile) will be an added advantage.
- Relevant 4 years’ experience in project environment.
- Experience in coordinating projects in line with project management methodologies.
- Experience in project management tools.