Our client is recruiting for a Personal Assistant and Committee Secretary, reporting to the Director Investigations requires strong administrative and secretarial experience.
- Providing high-level administrative support to the Director: Investigations and the Investigations Department, including diary management, stakeholder interactions, and procurement of department purchases.
- Acting as Secretary to the Investigations and Enforcement Committees, handling meeting scheduling, agenda preparation, minute-taking, and document management.
- Ensuring efficient and accurate management of physical and electronic information, as well as maintaining the database for open investigations.
- Supporting ad-hoc tasks as required while maintaining professionalism and high levels of accuracy in a fast-paced environment.
2. KEY PERFORMANCE AREAS
Administrative assistance to the Director: Investigations
- Diary management.
- Stakeholder interactions.
- Procurement of department purchases.
- Ad-hoc assistance.
Administrative assistance to Investigations Department
- Follow-up on initial responses from Respondents and Complainants.
- Filing of correspondence.
- Maintain database on open investigations.
- Management of department physical and electronic information.
Secretary to the Investigations and Enforcement Committees
- Scheduling of meetings and related arrangements.
- Preparation of agenda packs for meetings.
- Preparation of minutes of meetings.
- Filing of meeting documents.
KNOWLEDGE AND EXPERIENCE
Qualifications and Previous work experience
- Degree in Business Administration.
- Personal assistant at an executive level for a minimum period of 5 years.
- Committee secretary experience.
- Excellent proficiency in MS Office.