Our client is recruiting for an Administrative Assistant on a 1-year fixed term contract to report to the Team Lead: Cashflow Risk. The successful incumbent is responsible for providing administrative day-to-day support to the Cashflow Risk department.
Key Performance Areas
Compliance Administration
- Maintain up-to-date written documentation related to the departments business activities.
- Ensure compliance to the policies and process standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Office Coordination
- Assist in making follow-ups on outstanding matters.
- Ensure all requests are handled and responded to within set timelines.
- Assist in ensuring the availability of stationery within the department.
- Validate and verify information and documents submitted for accurate capturing and further handling.
- Ensure the systems/ registers used are kept up to date.
- Check for duplicate documents, requests and queries and report on them.
- Allocate reference numbers and accurately capture related documents on different systems.
Meeting Support
- Arrange meetings on behalf of the department.
- Assist with taking and distributing minutes in accordance to set governance standards.
- Create and maintain a register to track matters outstanding.
- Maintain a follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
Document and Records Management
- Administer the records management and filling processes in line with the company filling plan.
- Ensure that the filing system is always up-to-date and functional.
- Retrieval of information at all times as requested in the office.
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
Qualifications and Experience
- Matric or Grade 12 Certificate.
- Relevant 1 year experience in administrative/ data management or similar environment.